New Hires

Internet Upload Instructions

To create an electronic file, please refer to the TXT file layout or the Excel spreadsheet template. Each new hire record should be represented by one line in the file containing all required data for both employee and employer. Typically, payroll software is able to create this file type using the file formatting specifications as the template for the file output.

To create and activate a user account, go to Request an Account. After activating your user account, do the following:

 Step   Action
1  Log into the web site.
2 Click Data Transfer in the top navigation bar.
3 Click Upload File in the navigation bar.
4 Select File Type EMPLYNH from the drop-down menu and click Go.
5 Click the Browse button to select an already created file from your hard drive or other location on you company’s network.

Please save the file name on your hard drive as follows:

  1. First characters should reflect your company FEIN
  2. Middle characters should be a short abbreviation of the file type=nh
  3. Last characters should be the date in this format (YYMMDD) Example 741234569nh140410
6 Click the Upload File button.
7 Note the File ID number for future reference.

After the file transfer is complete, a message states that the “File has been uploaded successfully. The File ID is ______.” The file results are available immediately. You can view a file summary and detailed submission history for up to 7 days. If the file is not readable, is empty, or contains errors, we will notify you.

Please note that files over 9.5 MB (9,500 KB) may cause an error when uploading. If so, please see the instructions for using file transfer protocol (FTP) under Reporting Methods.

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